GDPR Resources

Worksheet: Communicating Privacy Practices to Donors

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T +44 (0)20 7601 7100 E W WHY transparency matters GDPR, Fundraising Regulator's Code of Fundraising Practice and building donor trust all require transparency. HOW to effectively communicate privacy practices Be accurate in describing your practices, use language that is easy to understand and create layered notices. WHAT elements to include in your privacy notice (See Article 13 of GDPR for more detail) Contact Details Who you are and how to contact you and your DPO What Data and What Purpose What categories of data you collect (from the individual and third parties) What you're doing with data and the legal basis under GDPR to justify the processing Describe your legitimate interests, profiling you conduct and any further processing Whether the individual is required to provide data and what happens if she doesn't Data Subject Rights What rights individuals have (like erasure, withdrawing consent and making a complaint to the ICO) and how they can be exercised Sharing and Transfers With whom you're sharing data and details about transfers outside the European Economic Area Hold and Protect How long you're keeping data and (optional) how you're securing data WHEN to provide information Present privacy information when data is collected, which may require just in time notices for greater clarity. Disclaimer: The foregoing does not constitute legal advice and should not be construed as legal opinion or advice on any specific facts or circumstances. Transparency about privacy practices can play a crucial role in encouraging individuals to donate to your organisation because it can help engender the public's trust in your charity and build lasting donor relationships. The upcoming GDPR will require that you provide privacy notices to individuals from whom you collect personal data. We have summarized some tips to help your organisation communicate your privacy practices to your constituents. Communicating Privacy Practices to Donors

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